Effective from the 25th May, 2018
Individuals have a number of rights in relation to their personal information – i.e. personal data – and these rights have been enhanced by the General Data Protection Regulation (GDPR). This Data Protection Statement describes how we at Powerstown National School collect and process personal data, in accordance with the GDPR and the school’s legal obligations generally in relation to the provision of education. Processing is the legal term used to describe various acts including - the collection, recording, organisation, structuring, storage, alteration, use of, retrieval, disclosure or transmission of information.
This Statement applies to pupils, parents and guardians. By enrolling your child in and/or by attending Powerstown National School you acknowledge and agree to the collection and processing of personal information by the school.
For your information this Statement outlines:
Powerstown National School is a data controller responsible for personal data - i.e. information relating to an identified or identifiable natural person. Powerstown National School processes personal data, i.e. the school collects, records, stores, retains and uses personal data. Powerstown National School will respond to your questions in relation to this data protection statement and our approach to privacy.
If you have any questions about this data protection statement, including any request to exercise your legal rights, please contact us using the details below:
Powerstown National School,
Telephone: 052 6123178
Powerstown National School may collect the following personal information on pupils and parents/guardians:
(i) Pupil Information
· Personal details such as name, address, date of birth, gender, PPS number, nationality, emergency contact information and information in relation to the pupil’s family as may be required,
· Any Special Education Needs (SEN),
· Any Child Protection information,
· Academic records, school reports, pupil learning needs, pupil behaviour needs, permission for access to educational reports, individual education and learning support plans,
· Personal pupil profiles (including whether English is the pupil’s first language or if exempt from any subjects e.g. Irish or religion),
· Psychological referral/assessment documentation and permission for access to psychological reports,
· Information for the Primary Online Database (POD),
· Information for Special Educational Needs Organiser (SENO),
· Information for TUSLA (the Child and Family Agency) and/or the Health Service Executive (HSE),
· Attendance records and explanatory notes in relation to absences,
· Disciplinary records including notes that may be held by the teacher(s), incident and accident reports, investigations and sanctions if imposed,
· Permission notes in respect of school activities e.g. school tours/trips and outings, extra-curricular activities, (including Curricular, RSE/Stay Safe Programme(s)),
· Photographs and recorded images of pupil(s) (including at school events),
· School Transport information
(ii) Sensitive Personal Information – Pupils
Powerstown National School may collect and process the following special categories of more sensitive personal information such as:
· Information about pupil’s health, medical certificates, medical needs, allergies and consent for administration of medicine,
· Religious belief and confirmation of engagement or not in Religious Sacraments,
· Membership of the Traveller Community,
· Racial or Ethnic origin.
(iii) Parent / Guardian Information
Powerstown National School may collect and process the following personal information from parents/guardians such as:
· Contact details of parent / guardian e.g. name, address, email address, telephone number(s)
· Information regarding legal orders in respect of any family law disputes in respect of guardianship, custody or access,
· Occupation and nationality,
· Number of children, position of pupil(s) in family,
· Consent in respect of medical/other emergencies,
· Consent in respect of school activities e.g. school tours/trips and outings, extra-curricular activities,
· Consent to publish photographs and schoolwork of pupils on school website / print media etc,
· Records, correspondence or notes arising from interaction with Parents / Guardians,
Powerstown National School collects and processes personal information (as listed above) about pupils and parents / guardians for a variety of purposes and relies on a number of legal grounds to do so. Powerstown National School requires this information to perform our duties and responsibilities and to comply with our legal and statutory obligations. In addition, Powerstown National School requires this personal information to pursue the legitimate interests of the school and our dealings with relevant third parties (see below). The legitimate interests upon which we rely is the effective operation and management of Powerstown National School and managing the education and welfare needs of our pupils. Powerstown National School processes personal data on the basis of the following lawful purposes:
a) Legal Obligation
Powerstown National School collects and process personal information to comply with our legal and statutory obligations, including, but not limited to those under the Education Act 1998 (as Amended), the Education (Welfare) Act 2000, the Education for Persons with Special Needs (EPSEN) Act 2004, the Health Act 1947, the Children First Act 2015, the Child Protection Procedures for Primary and Post-Primary Schools 2017, the Teaching Council Acts 2001-2015 and Safety Health and Welfare at Work legislation
b) Legitimate Interests
Powerstown National School may also process personal information to:
· Enable Pupils to develop to their full potential and meet the educational, social, physical and emotional requirements of the pupil,
· Enable Parents and Guardians to be contacted in the case of emergency, school closures and to inform Parents and Guardians of their child’s educational progress,
· Secure and benefit from the support and services of relevant third parties.
Powerstown National School sometimes process some of pupils’ personal information with consent e.g. photograph which may be displayed on the school’s website or on social media platforms or in the print media. Please note that consent can be withdrawn at any time by contacting the school.
Powerstown National School collect personal information about pupils through the enrolment process and/or through expressions of interest in relation to enrolment. Additional information is collected from third parties, including former schools and through school activities and general interaction(s) during the course of the pupil’s time at Powerstown National School
(ii) Parents and Guardians
Powerstown National School collect personal information about parents and guardians through the enrolment process or expressions of interest for enrolment. We collect additional personal information through general interaction during the course of the pupil’s time at Powerstown National School.
Powerstown National School may receive from, share and/or transfer information to a range of third parties such as the following:
As all parents/guardians are automatically members of the Parents' Council, relevant information relating to parents/guardians is shared with the Parents' Committee for inclusion on thier register. Such information may include contact phone numbers, addresses, e-mail addresses, names of children, number of children attending the school, permission to publish photos. Information considered sensitive will not be shared with the Parents' Committee.
We will only retain personal information for as long as it is necessary to fulfil the purposes the information was collected for, including any legal, accounting or reporting requirements.
This is detailed separately.
Powerstown National School may transfer the personal information we collect to countries outside the EU. Where there is no adequacy decision by the European Commission in respect of any such country that means that that country is deemed not to provide an adequate level of protection for your data. However, to ensure personal information does receive an adequate level of protection we will in such circumstances put in place appropriate measures such as the use of model contractual clauses as approved by the European Commission to ensure personal information is treated by those third parties in ways that are consistent with respect to EU and Irish Laws on Data Protection.
Individuals have several rights under GDPR which in certain circumstances are limited and/or constrained. These individual rights include the right – free of charge and subject to any limitations as may apply – to:
If you wish to exercise any of these rights please contact us at the school as outlined.
Powerstown National School,
Telephone: 052 6123178
Powerstown National School will endeavour to respond to your request within a month. If we are unable to deal with your request within a month we may extend this period by a further two months and we will explain why.
You also have the right to lodge a complaint to the office of the Data Protection Commission.
We will update this data protection statement from time to time. Any updates will be made available and, where appropriate notified to you.
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